Layout of the Central Area
The entire interaction between user and Workflow takes place in the Central Area. Depending on the situation, content can be presented in different ways.
In this article we cover,
- Which types of UI Displays are used
- Which specific areas within the UI display certain types of information.
The user is required to understand these mechanisms to navigate the User Interface: Overview Pages, various Action Dialogs for information acquisition, Setting areas, Step-by-Step instructions and Lists. Let's take a closer look at these five forms:
1. Overview Pages
A main UI page is available for each given main menu item, i.e., Articles, Orders and Production Jobs. Each page overview contains a central area for viewing, managing and editing the information contained within each page.
Overview pages consist of at least two areas:
- General Information: These are color coded according to their respective areas (Article - Order - Production Job).
- Detailed Information: These areas have a white background
1.1. General Information
The general information is displayed in the header area of the overview page. This information can only be edited using the menus in the action bar, with the exception of Tags and Collections.
1.1.1. General Information for Articles
If an Article is selected, the following item-related details are displayed in the General Information area:
- Name – Name  of the item plus a unique internal id number and an external id number (for example used to identify the item in a ERP system).
- Info – Displays additional information  about the item
- Customer – Name of the company  assigned to this article (may also be empty)
- Collections – Displays assigned collections  (can be empty)
- Status – Displays the status  of the item
Figure 1: In the tabs below , the detailed information for the Article is grouped thematically.
1.1.2. General Information for Orders
If an Order is selected, the following Order-related details are displayed in the General Information area:
- Order – Name and Number  of the Job
- Tags – Displays any Tags assigned to an Order
- Order Item – The Name of the Order Item is displayed  with the possibility to switch between Order Items 
- Delivery Date – Displays the due date for the selected Order Item .
- Status – Represents the status  of the item
Figure 2: Detailled Order or Order Item information is grouped thematically in the tabs  below.
1.1.3. General Information for Production Jobs
If a Production Job is selected, the following production-related details are displayed in the General Information area:
- Production Job – Name  of the Production Job plus a unique internal number as well as a external number used to identify the Production Job, i.e. with an ERP system.
- Labels – Displays the Tags assigned to a Production Job
- Production date – The Production Date  is displayed here
- Delivery Date – The delivery date for the Production Job .
- Status – Displays the Status  of the production order
Figure 3: Production parameters  for the Production Job are displayed below in separate tabs.
1.2. Details about Orders and Production Jobs
The general information area for Orders and Production Jobs is supplemented by an additional information area as well.
1.2.1. Order and Order Item information
Since an Order can consist of several Order Items, the amount of detailed information can become very extensive, the area for the Order and Order Item information is displayed below the general information area.
There are four different tabs:
- Print Item  – Displays the number of Print Items  assigned to an Order. The ts below  display detailed information for this particular Print Item.
Report  – Contains all Reports that have been created for individual Order Items.
These Reports are created within another area in the Workflow.
- Additional Files  – Displays any additional documents that have been added to the Order Item. Additional documents can be uploaded under this t.
- Order Information  – While general information about the Order is already displayed in the header area, detailed information about the Order – such as Company, Contacts, etc. – are displayed here. Additional documents can also be uploaded for the order.
Figure 4: Tabs are grouped together when an Order is opened as well.
1.2.2. Production Job Parameters
In addition to general information about Production Jobs, a description of the Production Parameters of a Job and the resulting files is provided below. Accurate information pertaining to the Production Job is critical for quality print production. Production Parameters and statistical data are split between six different tabs :
- Print Item  – Displays all the Print Items  used for the Production Job. In the t below  detailed information for the selected Motif is displayed, the remaining ts will be described in detail within the manual.
- Output Configuration  – Selects the Printer, Substrate, Substrate Dimensions and Printer Mode, i.e. High Quality, High Speed, etc. Assigning an Output Configuration is an essential step for print production.
- Impose  – The Impose t opens the Impose Editor. Creating an Imposition is not mandatory for a Production Job, but in some cases using the Impose Editor will optimize the use of certain Substrates and at a minimum will reduce Substrate waste.
- User-defined Fields  – Here you will find all User-defined Fields that were created under Administration > Settings > User-defined Fields for more information click here.
- Files  – Provides access to all intermediate files: preview files, assembly specifications, variable data specifications, PDF-VT files, etc., which are necessary for production.
- Protocol  – Here you can see all processes that have been applied to the Production Job.
- Print Statistics  – This tab displays Ink Consumption and other helpful data such as how often the Production Job has been rendered or printed.
Figure 5: A detailed description of the functional scope of these tabs is provided later in this article.
1.3. Detailed information regarding the Production Job Parameter ts
Depending on the selected t in the Order and Order Item area  or from the Production Job Parameter area  the details of each area are different. The following description is limited to a short explanation of the individual tabs and what users can expect when processing an Order.
The analysis of this information must not only be carried out by Pre-press specialists, the sales team, office staff as well as operators can assess and process Orders and Motifs.
1.3.1. Print Item
If the Print Item t of an Order  or a Production Job  is selected, you have access to six grouped tabs  and [37-42].
All available metadata for the selected Print Item can be found under the Print Data tabs .
Here all Production-related information for the selected motif is displayed in a convenient overview. For the sake of clarity, these details are divided into the following areas:
- Preview  – The preview displays the Motif plus the bleed. To analyse the motif more precisely, simply double click on the preview to open the lightbox view.
- Document, Production Information and User-defined Fields  – Information about document width and height, number of pages, output intent, document layers, page geometry, and the minimum and maximum resolution of the embedded images.
Output Configuration  – This area shows Substrate category, Substrate Definitions, Substrates and Color Setup and specific Color Policies applied.
Color values in the output as well as all ∆E calculations are based on the Color Setup of the Printer and the selected Color Policy.
Figure 6: The Print Data tab provides an overview where a variety of information is displayed.
- Fonts  – Displays the fonts used in the PDF file, including their status – embedded, not embedded or embedded as a font subgroup.
- Process Colors  – This area displays the CMYK separations used in the PDF file. Crop Marks and various Printing Marks may also be displayed here.
- Spot Colors  – This area displays all Spot Color separations created in the PDF file, including the ∆E values that are achievable with the selected material; also shows the overprint status for any Spot Color.
- Technical Colors  – Lists all non-printing colors e.g. a DieLine contour.
Figure 7: Standard information such as Embedded Fonts, Process Colors, Spot Colors and Technical Colors can be viewed under the Print Data tab.
- Separations  – In this section you can preview the contents of each separation. A trained eye can very quickly assess and detect errors during data creation, which means that specific data corrections must be made to the selected motif in order to ensure that the motif output is correct.
Figure 8: The Separations area provides an accurate and accesible overview of the Process Color and Spot Color separations contained in a Print Item.
Figure 9: Located next to the Print Data tab are a variety of other tabs that will be described in more detail in the following sections.
The Data Preparation tab  allows the user to select from over one hundred predefined corrections and processes which can be applied to the motif. This enables the user to correct files that contain errors and prepare them for printing without having to open the file in a desktop application.
Corrections can be defined and customised by the user either in Adobe Acrobats Preflight or in the desktop application Callas pdfToolbox and then transferred to the Workflow.
You can find out more detailed information in the Data Preparation chapter.
Under the Variable Data tab  the user has the possibility to upload and verify files, this can also be combined with the VDP editor to embed variable data objects (Barcodes, QR Codes, Strings, Images using CSV files, etc.) in the selected motif.
The Variable Data tab is only available if a license to create and render variable data has been purchased. The structuring and implementation of variable data can be accomplished in Adobe Illustrator or directly in the browser. You can find out more detailed information in the chapter Variable Data.
In the Before/After tab  the user can compare the current version of the motif with the original unedited design in order to visually confirm changes that were made. You can also compare two previous versions and rever" to one of them at any point in time.
Note that the version comparison option is not available for every License. However, the function is highly recommended for Pre-press employees so that they can quickly recognize and evaluate the differences between motifs before and after processing.
For information on how to compare two versions, see the article Version Comparison.
In the Additional Data tab  the user has the possibility to upload additional documents which are relevant to the motif. These can be fonts, order forms, text files with color codes and the like.
In addition, the user can also view all intermediate documents such as preview files, current PDF files etc. which are created by the system. These documents can also be loaded or deleted if necessary.
For information on how to upload additional files for an article, order or order item see the article Additional Data.
Under the Statistics tab  you have the possibility to calculate the Ink Consumption based on the available Color Setups. This enables you to find the most cost-effective production method for the selected motif.
In the Protocol tab , the user can view each step in the production process. Everything from files that have been uploaded to current document status. This allows you to track who did what with the motif and when.
1.3.2. Output Configuration
Figure 10: Additional tabs offer a variety of important settings which make print production a fluid and frustration free process.
Color Management and Print-Specific output parameters for Production Jobs are defined in the Output Configuration tab .
A unique Output Configuration is defined by selecting a Print Configuration, a Substrate Definition and a Color Policy and, if necessary, a Color Correction that matches the Production job. Further information on Output Configuration selection is available under the article Select Output Configuration.
In the Impose tab  a space-optimizing arrangement of individual Print Items for the available Substrate can be made. This Imposition can be rule based or manually created.
Custom Impositions can be saved in the form of Templates and can be reused as needed and applied to other motifs in print production as well. Additionally, these templates serve as a set of rules for automatically arranging designs that are executed via the menus in Automation.
While the Output Configuration must be defined for a Production Job, Imposing a Production Job can also be omitted. For more information on how to create an Imposition, creation of Imposition Templates, etc., can be found in the Imposition article.
The Files tab  contains all files created during the processing of designs, creation of the Imposition, processing variable data and ripping a Production Job.
More information can be found in the article Production Job Files.
The Protocol tab  lists all the activities that occur when a Production Job is created. This enables you to track and see all changes and edits made to a Production Job.
1.3.6. Print Statistics
When the Job is printed, the Print Statistics tab  lists all costs including: ink and material – as well as printing times per print, first print or a reprint. This data can be transferred to MIS or ERP systems by using the communication server Concerto especially for post-calculations and corporate/financial documentation.
2. Setting areas
Some areas of the Workflow, in which the user has to make several, partially interdependent decisions, cannot be represented in a simple List or Overview page. These settings are implemented in the form of a Settings area within the user interface.
Figure 11: A typical example of these settings can be found under Substrate Overview, which you can display by choosing Administration > Substrate.
Selecting a Substrate Category  displays all associated Substrates  in the available Substrates field. Selecting the Substrate displays the available Substrate Definitions .
Each setting functions independently and has the following properties, among others:
- Selecting an entry in the settings area can affect the number of entries displayed in the other setting areas.
- The commands available for the settings area – New, Edit, Delete, Set as Default, etc. – are located in the footer  of the respective settings area. Not every setting range contains all available commands.
- To search within a setting range, a Search Field  is available below the header of the setting range. You can determine how many entries from the filtered total quantity are visible and how many entries are available in total by selecting quantities such as 1/1, 5/5 and the like. .
- Some of the lists contained in the settings areas offer the possibility to set the currently selected entry as default for the respective selection using the Set as Default button . Selections set as Default are marked with a green Default Icon .
- Some list entries are context-dependent and are equipped with Specific Icons , which can indicate possible problems or a warning status.
3. Call to Action Dialogs
A typical example is available under the menu item Force Print, with which you can quickly prepare Print Data for a specific Output Configuration and send it to the printer. You access the Force Print function via the menu item Automation > Force Print:
Call to Action dialogs essentially always consist of a Header area and an Input Area:
- In the Header area  only the name with a short description is displayed.
- Appearance and layout in the Input Area  are implemented differently depending on the context and the requirements of the process steps involved.
- Commands that are executed in the form of Buttons  and at times are only activated after completing certain actions.
Figure 12: Using Force Print as an example we can see various options which leverage "call to actions".
In addition to Overview Pages, information in the Main View can also be displayed in the form of Lists. Typical examples of this are the Main View areas of the menu items such as Articles, Orders and Production Jobs. However, lists can also be found in virtually all menu items.
Figure 13: Take a look at the Order List, it is the easiest way to describe the structure of a List.
A list generally consists of Page Numbering, a List Header and the List Entries.
- Pagination – Displays the page that is currently selected  within the list of entries from the complete list of entries. The amount of items  per page can be selected by the user.
- List Header – Displays the header in columns . Via the configuration menu on the right in the header list the user can select which columns are displayed, as well as in which order the columns are to be arranged and how the list entries should be sorted.
List Entries  – An entry in the list represents an Order that has been created by the user. Note the arrows at the end of an entry:
- By clicking the downward pointing Arrow, the Order drop-down is shown and displays previews of the Order Items and some information.
- By clicking the right facing Arrow, the Order will be opened and all Order Items and relevant information is available.
Almost all lists in the Workflow are equipped with functions for filtering displayed elements.
Information on how to handle lists and how to use the filter bar, can be found under Lists.
5. Step-by-step Instructions
Some Workflow functions require the user to follow linear procedures; this means that the necessary steps must be carried out in a specific sequence in the system to achieve the desired results.
For these situations, the Workflow presents Step-by-Step instructions.
Using the example of creating a Color Setup, we will guide you through the process. The creation of the Color Setup itself is only briefly described here, you can find detailed information about this topic under Color Setup.
Figure 14: You can access Color Setups via the menu Color > Color Setup. Select the +New button in the action bar to create a new Color Setup.
Figure 15: After filling in the dialog and clicking on "Save", the actual step-by-step instructions for the Color Setup, Tau 330 STD | Tau STD Ink | HD HHR | Avery PE85 Top Clear | CMYK  appear starting with the Overview :
The parameters selected at the beginning are displayed in detail in the Overview. We can see the following settings:
- The selected Printer 
- The selected Print Configuration 
- The Substrate 
- The Substrate Definition 
- The linked Color Policy 
The Step-by-Step bar  lists the process steps required for profiling. At the beginning of this task, the first (and only) step is to perform the Pre-Linearization; all other process steps cannot be started without first creating a Pre-Linearization and thus are greyed out/inactive.
Click on Pre-Linearization to start profiling.
Figure 16: The Color Setup consists of various steps which will ultimately produce a usable set of Color Policies.
Once you have selected Pre-Linearization , the main area of the window displays the necessary steps  + :
- Printing the Calibration Chart
- Measuring the Calibration Chart
- Create Pre-Linearization Curves
Depending on which step was selected, substeps are either active  or inactive , an exception is the Pre-Linearization step, where you can only create a Pre-Linearization by specifying a percentage.
Once you have completed the first step, you can either select the Transition or Linearization steps, depending on the selected Color Setup. Since we've selected a Tau printer in our example, Linearization is activated as the next step.
Our next step is to select Linearization. The four sub-steps are displayed again, all of which can now be selected.
Figure 17: After you have completed a substep, the next step will become available. Perform each available substep until the process is finished.
If all the necessary prerequisites are fulfilled, you can carry out the each step, starting from left to right (Print, Measure, Analyze). The Create Linearization Curves step is the last step of creating a profile.
Step-by-step instructions can be cancelled at any time (i.e., by logging out, closing the browser window or pulling up a completely different menu item). All entries created up to the point where you leave the Color Setup, all successful measurements and data are automatically saved and will not be lost. If necessary simply perform the missing process steps to complete the profile at a later time.