In this article you will learn
- how to mark Fixups as Favorites
- where to access Favorites
- how to limit search criteria for Fixups to Favorites.
1. General
Fixups that are needed frequently should be quickly accessible to the user. Marking Fixups as favorites can save a lot of time in daily work when searching for suitable Fixups. The Print Data tab of an Article, Production Job or Order displays detailed information relevant to the Print Item. Detailed information is grouped for different topics in respective areas. The footer of an area contains Fixups that match the topic. All Fixups within these areas are predefined and it is not possible to custom define the Fixups.
In the Data Preparation tab, however, users have access to all Fixups contained in the Workflow, as well as any Custom Fixups uploaded by system administrators. In practice, users may need to access Fixups that are not available in the Print Data tab. For this reason the Favorites concept was developed and implemented in the Workflow. Users can mark Fixups in the Data Preparation tab as favorites and access them in the Favorites drop-down menu in the Print Data tab.
Favorites are set system-wide
Note that favorites are set system-wide. The setting and searching of favorites is therefore not user-dependent. So first clarify with your team which Fixups are useful enough to set as favorites and which you will continue to search for manually in the Data Preparation tab. The reason is that a list of 50 favorites probably creates more confusion than simply searching for the corresponding Fixup in the Data Preparation tab.
2. Setting Fixups as Favorites
To mark a Fixup as a Favorite, proceed as follows.
- Switch to the Article, Order or Production Job menu item.
- Double-click on a Print Item or Article in the list to open the Print Data tab with all the detailed information.
- Switch to the Data Preparation tab [1].
- Search for the Fixup that you would like to favorise. In the case shown below it is the Fixup Day and Night Output [2].
- To mark this Fixup as Favorite click on the star symbol [4]. Already marked Favorites are displayed as a highlighted star symbol [5].
Figure 1: The Data Preparation tab, listing Fixups available in the Workflow, plus user-defined Custom Fixups.
Removing Fixups from the Favorites list
If you want to remove a Fixup from the Favorites list, all you have to do is to click the star icon again. Please note that adding or removing does not immediately make the change active. You will have to reload the browser so that the Favorites list is updated correctly.
3. Accessing Favorites for Fixup Application
The option to access favorites for daily use is available at various points in the Workflow. The following options are available:
- Access favorites via the Print data tab.
- Accessing favorites via the search in the Data Preparation tab.
3.1. "Print Data" tab
In the Print Data tab, in the footer of the Document Information and User-defined Fields area, a drop-down menu using the star icon [5] is available. By clicking on this icon, all favorites are displayed alphabetically in the drop-down menu.
Figure 2: The Print Data tab with the Favorites list open.
3.2. "Data Preparation" tab
Wherever you can access favorites in the Workflow, you also have the option of only displaying favorites. In the following figure, the Show Favorites only [6] option is activated as an example, which means that only those Fixups are displayed in the Fixups or Custom Fixups area that have been marked as favorites.
Figure 3: The Data Preparation tab with the Show Favorites only option enabled.
4. Using Favorites when searching for Fixups
As previously shown in Figure 3, the option Show Favorites only [6] is available in the Data Preparation tab. However, this option is also available in other dialogs. the favorites option is available In the following dialogs.
4.1. Applying Fixups to Articles/Print Items
When selecting one or more Articles/Print Items in the Article > Article list, or Order > Print Items list, you can apply a Fixup to the item by selecting Action > Apply Fixup in the action bar. In the Apply Fixup to selected Article(s) dialog, the option Show Favorites only [7] is also available.
Figure 4: The Apply Fixup to selected Article(s) dialog with the Show Favorites only option enabled.
4.2. Fixup Chains
If you are editing a new or existing Fixup Chain in the Administration > Fixup Chains menu, it is possible to display only the favorites in the Fixups area by selecting the Show Favorites only [8] option.
Figure 5: The Edit Fixup Chain dialog with the Show Favorites only option enabled.
Article update: Workflow 1.17.0 - 02/2024