Searching for Fixups

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Availability: All Workflow Plus versions; Workflow Prepress; Workflow Print with Automation Toolbox

Well over 100 standard Fixups are available for selection in the Workflow. To determine whether a suitable Fixup for the problem you are looking for is already available, you can find out quickly by searching using keywords. In this article we'll learn:

  • How to search for Fixups
  • Which possibilities are offered regarding Fixups

Using Fixups to process print files not only saves time but ensures a quality result on the printing side. The Workflow offers several ways to find the Fixups you need.

1. General

After analyzing the PDF file, you may need to apply certain Fixups to create a production ready print file. The appropriate corrections can be made manually in the PDF editor of your choice, or by applying individual Fixups or multiple Fixups using a Fixup Chain in the Workflow. The question users often face is, »How do I find the appropriate Fixup I need?«.

And it is precisely this question that prompted us to create ways to find the Fixup you are looking for as quickly as possible. In addition to simply typing in search terms, if you are not entirely sure which search term(s) you need, various filters can be set to limit search results. The logic we use for this is explained below.

2. Filtering Options

The most extensive possibilities when searching for Fixups are available in the Data Preparation tab. In other dialogs you can only search for favorites, categories and actions, in the Data Preparation tab you can also limit your search using search terms. Applying a filter, further filters results for selected categories, actions and searches.

The filter options in the Data Preparation tab are arranged on the left side of this area. Both in the Fixups and Custom Fixups sections, results for the applied filters are displayed.

Figure 1: The Data Preparation tab displaying search options for Fixups.

PMS WebGui :: Data Preparation

2.1. Filters

By entering search criteria in the Filter [1] input field, a list of results is displayed showing the name of the Fixup [2] as well as the corresponding description for the Fixup [4]. You can see that entering a keyword would lead to better results. The difficulty here is to know which keywords need to be entered in the given language, to provide the desired result.

Figure 2: The Filter area provides possibilities to search for Fixups.

PMS WebGui :: Data Preparation

Entering keywords will limit the Filter results

Note that by entering a keyword in the filter input field, you will limit the results being displayed in the list. These results are based on the keywords set in Category, Action and Search as well as based on the filter set in Favorites.

2.2. Favorites

In the Favorites area [3], a single option called Show favorites only can be activated. This reduces the list of displayed Fixups to those that have already been marked as favorites. More detailed information on how to handle favorites can be found in the article Popular Fixup – Favorites.

2.3. Categories

There are currently ten criteria to choose from in the Categories area. Because this area used checkboxes, search results can be narrowed down by selecting more than one category. The following criteria are available:

  • Colors – Finds Fixups that deal with the creation, modification and deletion of Spot Colors and Color Spaces.
  • Fonts – Finds Fixups that embed missing fonts, convert fonts to paths, and fix font encoding issues.
  • Images – Finds Fixups that deal with compression, recalculating resolution, and image content generation.
  • Layers – Finds Fixups that deal with creating, renaming, flattening and deleting, as well as hiding / showing layers. Note that deleting layers also deletes the objects that are on the corresponding layer. When hiding, the objects remain, but they are not used in the output.
  • LFP – Finds special Fixups that are typically aimed at the Large Format Printing industry.
  • Objects – Finds Fixups that create, move to other layers, modify or delete objects. Also displays those Fixups that deal with creating or changing Dielines.
  • Page Boxes – Finds Fixups that deal with setting, synchronizing, modifying and deleting page geometry boxes (TrimBox, BleedBox, ArtBox, CropBox and MediaBox).
  • Page Content – Finds Fixups that deal with scaling, flipping, and rotating page content, as well as converting notes and flattening transparencies.
  • Pages – Finds Fixups that deal with rotating, flipping, deleting, splitting and merging pages, as well as creating and modifying bleed.
  • Text – Finds Fixups that deal with extracting text using OCR or from barcodes, as well as replacing text.

Figure 3: The Category section with criteria for filtering Fixups.

PMS WebGui :: Data Preparation

Fixups are always assigned to a Category

Note that each Fixup can only be assigned to one Category. This facilitates better search results which can also be displayed faster.

2.4. Actions

There are currently 20 criteria to choose from in the Action area. Since these are options, filtering can only be performed based on the selected criteria. The following criteria are available:

  • Add – Finds Fixups that deal with adding hemstitches, backgrounds, embedding fonts as well as moving objects to other layers.
  • Apply – Finds Fixups that deal with setting the scale factor as well as applying color correction curves.
  • Change – Finds Fixups that deal with changing color values, overprint status, as well as changes in page geometry boxes.
  • Clip – Finds Fixups that deal with clipping bleed as well as existing Spot Color channels (white channel).
  • Compress – Finds Fixups that deal with compressing as well as changing the resolution.
  • Convert – Finds Fixups that deal with converting color spaces, converting text to paths as well as converting objects such as text as well as objects to an image.
  • Create – Finds Fixups that deal with creating dielines, bleeds, production allowances, etc, as well as deriving page geometry boxes depending on page elements.
  • Crop – Finds Fixups that crop documents to the visible area.
  • Delete – Finds Fixups that deal with deleting pages, page geometry boxes, layers, print marks, separations, bleeds as well as Spot Colors.
  • Downsample – Finds Fixups that deal with changing the resolution.
  • Flatten – Finds Fixups that deal with flattening transparencies as well as changing the overprint status.
  • Hide – Finds Fixups that deal with hiding layers.
  • Impose – Finds Fixups that deal with extending print items on the selected side.
  • Make Visible – Finds Fixups that deal with blending in layers, bringing objects to the foreground, and rendering annotations.
  • Merge – Finds Fixups that deal with merging layers and pages.
  • Optimize – Finds fixups that deal with PDF file optimization, therefore reducing the file complexity and in processing.
  • Rename – Finds Fixups that deal with renaming Spot Colors as well as layers.
  • Scale – Finds Fixups that deal with scaling pages as well as their page content and scale factor.
  • Split – Finds Fixups that deal with splitting long documents into a multi–page document.
  • Transform – Finds Fixups that deal with page rotation, flipping and page orientation.

Figure 4: The Action area with criteria for filtering displayed Fixup results.

PMS WebGui :: Data Preparation

There are currently 49 search criteria to choose from in the Search area. Since these are checkboxes, searching for Fixups can be narrowed down by selecting multiple search criteria. The results that are displayed when using the Search criteria are more or less self–explanatory, therefore it is not necessary to list the search terms here.

Figure 5: The Search area with criteria for filtering displayed Fixup results.

PMS WebGui :: Data Preparation

2.6. Applying and Removing Filters

Checking multiple criteria checkboxes can extende the search results in both the Category and Search area. However, activating checkboxes across areas will limit the search results.

Setting a filter in the Action area restricts the search to the desired action. Since these are radio buttons, listed Fixups will be limited to one action at a time.

To delete a filter, you should press the corresponding Remove Filter [7] button. If you want to remove all applied filters at once, simply select the Checks option [5] and then reselect the Fixups [6] option.

Figure 6: The header of the Data Preparation tab.

PMS WebGui :: Data Preparation